Archive for data backup

Driver UpdateWhen you install a new hardware, say a graphics card, it cannot improve the graphics of the system on its own. It needs software that will help in integrating the new hardware into the overall system and make use of its capabilities. This software is known as a driver, which is usually provided with the hardware. Some of these drivers come in optical storage devices with the hardware pack or can be downloaded from the internet. Continue reading “The Importance of Updating Drivers” »

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Tools for computer maintenanceComputer maintenance should be an integral part of computer usage. Not only will it ensure that your computer’s life is extended and it performs at its best as long as it is used, but will also give you an improved user experience. Maintenance is not just a one-step procedure. There are a number of tasks that you should carry out in tandem to ensure that the system maintenance is done comprehensively. In this article, we will focus only on software maintenance and the type of tools that will help you in those tasks. Continue reading “Computer Maintenance Tools That You Must Have” »

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Reasons and Tips to Keep Computer CleanAs important as it is to ensure that your computer software is up to date and the antivirus programs are working efficiently, you should ensure that your computer is physically clean too. Some people are so careless that they let a lot of dust settle on the computer. Some even use the CPU as a table! To ensure that you find the right balance in this activity, here are some of the reasons why and you should keep your computer clean and some tips to achieve that. Continue reading “Keeping Your Computer Clean: Reasons and Tips” »

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Computer Hard DiskContrary to popular belief, it is very important to maintain the hard disk drive of your computer. The hard drive is the unit where all the data on your computer including the operating system is stored. If a computer is compared to a human body, the CPU is the brain and the hard disk is the heart. Most people take their hard disk maintenance for granted and end up with computers that do not perform according to the standards. Here are a few tips that will help you in keeping the heart of computer, the hard disk, in top shape. Continue reading “Tips for Maintaining Your Computer’s Hard Drive” »

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Data recovery is a crucial thing that should be done right after a computer suffers problems on its hard drive like crashing. It is something that most computer users resort to whenever data is lost after virus infection or any other disaster that a computer has gone through. In situations like the ones mentioned. Proper care and handling is a must to make sure that the lost files can still be recovered and the whole process shouldn’t be done by anyone who doesn’t have enough knowledge and expertise. Experts are the only ones who should do the recovery job.

The Don’ts

When data loss strikes your computer here are some things that you shouldn’t do:

  • Never try to do data recovery yourself if you don’t know what exactly has to be done. Taking action over the situation might just do more harm than good.
  • Don’t leave your computer turned on after it hanged. Power it down using the on/off button to close all running instances that may further corrupt and render files inaccessible.
  • Never open the hard drive. It has small components and a very sensitive disk that needs enough expertise of an experienced technician.
  • Avoid exposing the hard drive to extremely dry places. Hard drives are vulnerable to static electricity which is abundant in dry dusty places.
  • Don’t open your computer in the event that it stops working to avoid other damages on internal components which may add to replacement and repair costs.
  • Don’t ignore unusual sounds like jittering and humming. It is usually a symptom that something inside your hard drive is scratching against each other.

The Do’s

Doing the following steps will help preserve data on your damaged hard drive:

  • Take the initiative to call an expert at the first sign of physical damage on your computer’s hard drives. Symptoms of physical damage include unusual sounds like humming and jittering when a computer is turned on.
  • Unplug your computer. If it has hanged, turn it off by pressing the power button for 5-7 minutes.
  • Prepare a short but concise and clear explanation of what happened before your computer went into trouble. Technicians would usually ask you what happened and would need a clear explanation to properly address the problem.
  • Attempt to recover any critical data before your computer becomes completely dysfunctional.
  • Go over your phone directory and search for a data recovery firm to assist you with the problem.
  • If the company you contacted requires you to ship your machine to them then don’t forget to have the power adapter shipped too. Your computer won’t be powered up and tested without the power adapter.
  • Above all, handle your hard drive with care if you removed it yourself. Hard drives are fragile. After removing it, take it to an expert right away.

Handling and repairs on your hard drive is a complicated task that should only be done by experts having the right knowledge on what should be done. Data recovery is itself also a job that needs enough expertise to be successfully executed. Never try it by yourself to avoid permanent data loss. Let the experts do it!

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Computers are most vulnerable to losing data especially in today’s virus laden computing environment. Losing all your files is definitely a nightmare to most if not all computer users who experienced it once. Causes of losing data may vary depending on the extent of protection and maintenance you employ to your machine’s system and hardware. About 42% of data loss cases are attributed to physical damage on hard drives as a result of a virus infection or simply lack of proper maintenance. What should you do when your computer suffers from a major damage that can threaten the files saved in its hard drive? The following is a list of what to do and where to go to recover your data.

Step 1: Purchase a Better Hard Drive

Any stuff that’s old and used becomes slower and more vulnerable to factors that affect performance. Hard drives, no matter how tough they are built are still bound to slow down and stop working at some point in time. When your hard drive crashes and your computer refuse to boot up properly, turning it on and off many times may just do more harm than good. What you need to do is to purchase a new hard drive and take your machine to an expert for them to recover your files and save it to the new drive. Though you still want the old one, you should remember this time that the disadvantages are heavier than the advantages that you can think of. Using the new drive is better than suffering loss again with the old one.

Step 2: Create Backup Partitions and Slave drive

After having the new drive installed, the next thing you should do is to create partition where you can save important files so it won’t be corrupted if your system fails again. If your old hard drive is still functional than you can also make backup files to it which now becomes a slave drive or secondary drive.

Step 3: Take It to an Expert

After having everything set up. You can now try recovering the data from your slave drive using data recovery software. If your attempt fails or you don’t have an idea on how to do it then we would recommend that you take your computer to a data recovery expert available in your area to have all critical files recovered with a relatively inexpensive service fee.

Always Remember!

Data recovery would be easier if you follow the steps detailed above. Once data loss strikes your machine, it will always be best to unplug power sources and wait until your computer shuts down. Never attempt to remove hard drive yourself if you’re not confident of your knowledge and abilities. Doing it yourself would only work if you know quite well about computers but if you’re not then it will only do more harm than good. Taking it to an expert is always the best thing to do. Damaged hard drives aren’t useless at all. Proper handling will still render your files in it available for recovery.

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Computer owners at present find it hard thinking of ways and means to backup critical data and software that they need. Data loss is indeed a nightmare and it’s crucial to ask the question on how data backup can be done to avoid being crippled out of a data loss.

Data backup can be done in hundreds of different ways each having advantages but some are way better than others. The items below are some of the safest but less expensive ways of backing up your data.

  1. 1.       CDs and DVDs

It’s quite obvious at present that most computers have DVD-ROM which can be a great help in writing backup data on CD-Rs and DVD-Rs which are relatively inexpensive compared to other forms of storage media. This method proves to be an effective way if proper care and regular consistency check is done. Be careful not to catch errors, checking stored files occasionally helps secure a working backup just in case your computer bugs down. CDs and DVDs are generally prescribed as secondary backup storage but will serve as a swift solution for urgent file backup.

  1. 2.          Offsite Backup Storage Over  the Internet

Web Based backup providers offer services on a small monthly fee which can start at about ten bucks every month. Using this method is quite impressive since your data is kept safe by encryption. When natural disasters strike, your backup data remains safe in the provider’s server and access to it is done with a simple click. The problem is when the fee jacks up in time. Online backup is a choice only if you want to keep some critical files on a safe and easy to access location far from any disaster or other factors that may trigger its loss.

  1. 3.       USBs, Flashdrives and Thumb Drives

These backup and storage media are great if you have a small amount of data and critical files that needs a backup. Modern thumb drives can store up to 32 gigabytes of memory good enough for your backup needs on a less expensive price plus the portability and ease of use adds more to the reasons why you should use this for your backup and storage requirements.

  1. 4.       External hard drives

This is probably the most effective mode of storage at present. External hard drives come in different storage capacities at a relatively low price but the reliability is far greater compared to the price you paid for it. Some even have built in software that aide in backing up files on a regular basis or even during the night. There’s nothing else that feels really good than waking up having all your critical files updated and backed up to the latest version in a safe and reliable location like an external hard drive.

Backing up data differs in ways but proper steps stay the same in any form of storage. Regularly checking your backup files is important to ensure that it is working and is located in the place where it should be. Develop right backup habits and be assured of an enduring peace of mind and confidence over your critical files.

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Online Data Backup Facts

Remote or online backup is a systematic way of storing backup and recovery data in an offsite location where folders, files and the entirety of a hard drive is copied regularly and is sent to the provider’s database over a network or the internet. It is also referred to as web based data recovery and backup.

 How it Works

Client software is at the heart of any online data backup. It runs daily on a set schedule and copies all the files that is set to be backed up. The process of collecting, compressing and transferring of copied data occurs simultaneously and is sent to the service provider’s data servers.

Online Backup at Present

Modern backup systems using high speed LAN connections offer an almost real time backup, encryption, compression and transfer for files used during business transactions and open file backups. Most companies offering online backup for ordinary computer owners offer beta versions and free trial to further promote their service

Why Use Online Backup?

The reason is obvious. Regularly creating backup files manually is a tedious task for individuals and even more exhausting for big companies. For this reason, automatic backup offered by online backup service providers offers ease and saves a lot of time. Online backups also help companies get rid of catastrophic effects from massive data loss after every disaster.

Advantages

The advantages of using online backup include:

  • One most relevant advantage is that backup files are stored in a different location from the original ones
  • User intervention is not needed. Backup is created automatically
  • Unlimited data can be stored
  • Continuous backup updating changed files automatically
  • Most providers retain lists of file versions
  • Secured transport of data over the internet using 128 up to 448 data encryption
  • Binary bits of data recently changed are transmitted by other remote backup providers.

Disadvantages

The disadvantages on the other hand include:

  • Data transmission and restoration depends on the internet connection and bandwidth. When something happens and connection to a network or the internet is slow. Tapes or labeled CD’s will be shipped from the provider.
  • Guarantee that data will be kept private is not sure. It is always better to have data encrypted first before backup process is automated.
  • Cost and access to data is at risk especially when a firm closes or is sold to a new owner.
  •  Loss of password for encryption will render all backup data useless and recovery will be impossible but proper management will be able to take care of this.

For ordinary computer users, the cost of having online backup can be high. If the purpose is backing up important files then it can be more affordable. This can be done by identifying critical files to be placed on a remote storage and manually storing less important ones on storage media like CDs and USBs. For medium to large enterprise business, investing on the cost of a remote backup can prove to be a wise step.

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Data Recovery Tips

Avoiding data loss at all cost is a primary concern in today’s big business. Losing important business files can prove to be devastating and can even put your business out of track for a long time. Following the guidelines below will help you save your files and your work/business as well.

The First Step is Always Crucial

A clicking or sometimes grinding and whirring inside your computer are signs that your hard drive has a defect. These sounds mean that some mechanical and spinning parts of your disk are scraping against each other which can result to a partial if not complete data loss. Remember to unplug the power first before removing the drive. Static electricity, sudden motion like jarring and jolting can do more damage to your drive and the files stored in it. If the data stored in your drive is important, make sure that you bring it to a reputable data recovery firm that offers service of recovering data from damaged hard drives. Never try it yourself to avoid complete data loss! Multiple data recovery attempts can render your data unrecoverable. Remember! The first attempt is always the most effective one.

What to Do During Disasters

  • Backup data immediately if possible
  • Avoid using utility software when the sounds of death are on. (scrapes, taps, clicks, hums)
  • Avoid powering up a device that is producing sounds of obvious damage
  • Shut computers right away to avoid damage on its hard drive and the data as well
  • Never try retrieving data on damaged hard drive yourself. Powering on and off many times or using recovery software from unsafe sites may render some data useless and may even result to permanent data loss
  • Contact the nearest data recovery team right away. Assuming that everything is gone is proven to be a big mistake.
  • Most data recovery experts working in a firm can restore data from any damaged disk depending on the extent of the damage.

Data Loss Prevention

Businesses and individual computer owners should think of best ways in preserving important data stored in hard drives to ensure that a work, business or any important activity stays on track.

Best Practices You Can Try

  • Ensure that a verified backup is present before upgrading a system
  • Always use latest version of utilities for software, hardware and data protection like antivirus and
  • Make a habit of scanning all data including attachments and software before storing or installing them to your computer.
  • Always use ventilating fans and air conditioning accessories to regulate temperature around server locations
  • Secure a UPS (Uninterruptible Power Supply) to protect computers and servers from power interruptions and surges
  • Turn off and take extreme care on damaged computers
  • Static charge and discharge should be avoided when handling hard drives specifically on extremely dry places.

 Effective Backup and Restore Strategies

  • Take time to invest in redundant backup and restore systems.
  • Build up an effective and well-structured backup systems and procedures to make copies of all critical files using compatible software and application
  • Regularly check backed up data to make sure that everything is properly saved and in order.
  • Secure at least one copy of all critical files in an offsite environment.

Backing up your files is like reviving someone’s life. Make sure that you do it properly.

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Offsite backup storage is one way of securing data without the high cost compared to the traditional solution making use of tape backups. The use of tape backup has been effective in the earlier days of computing and data recovery but this method has a host of draw backs including large amount of investment, regular maintenance and the need of organizing a team to maintain and operate it with consistently.

This can be a hassle especially for big companies with large amounts of information that needs backup. This is where offsite backup enters the scene. Having files backed up in an offsite location by a reputable third party is an effective and modern approach to this essential process.

The Benefits

Some advantages of using an offsite backup include:

  • Lesser   Cost

Say goodbye to any outlay on your capital. Offsite backup only requires you to pay a monthly fee on a fixed basis. Fees for the setting it up, operating, maintaining and storage are not needed.

  • Efficient and Effective

Just a few minutes and the installation is done. Offsite backup is easy to use even for a staff that doesn’t have much technical know-how. There’s no need of wasting time looking for the exact tape and waiting for a person to restore data.

  • Reliable

The offsite approach in setting up a backup allows hassle-free and a highly comprehensive protection with its scheduled daily backup. You can choose to have the amount of backup space that you need. Passwords and encryption is provided for high level security of important files plus, your data can also be recovered in an instant. Offsite backup also lessens down-time which reduces wasted productivity. Most allow for web access to files which is useful during business travels or while you are at home. It can also work on PCs individually or in any laptop while stored in file servers and shared by everyone within your business on a secure network technology.

  • Forget about Data Loss During Disasters

Since all the backed up files are stored in a third party location away from your business vicinity, everything is protected against loss. You never have to worry about losing precious files during fire and other natural disasters like earthquakes.

The Process

Once the installation is done then everything follows smoothly. The installed software allows you to choose which files are to be backed up. It also allows you to have a scheduled backup. The software also manages internet connection and encrypts files to 12b-bit before compression. A single click activates backup process. Secure sockets also ensure that all your files are in safety.

A Few Limitations

Offsite Backup is used by almost all industries and businesses including those that are involved in education, medicine and research field but there’s also a drawback with it. An Offsite backup requires connection to the internet over a dial-up connection for small volume of data or a broadband connection for massive amounts of information. Backing up the first time also takes longer but the daily backup process requires lesser time.

With today’s rising instances of unexpected disasters it will be wise to set up this type of backup process. Find an expert and have an offsite backup for your business now!

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