Archive for data loss

Computer owners at present find it hard thinking of ways and means to backup critical data and software that they need. Data loss is indeed a nightmare and it’s crucial to ask the question on how data backup can be done to avoid being crippled out of a data loss.

Data backup can be done in hundreds of different ways each having advantages but some are way better than others. The items below are some of the safest but less expensive ways of backing up your data.

  1. 1.       CDs and DVDs

It’s quite obvious at present that most computers have DVD-ROM which can be a great help in writing backup data on CD-Rs and DVD-Rs which are relatively inexpensive compared to other forms of storage media. This method proves to be an effective way if proper care and regular consistency check is done. Be careful not to catch errors, checking stored files occasionally helps secure a working backup just in case your computer bugs down. CDs and DVDs are generally prescribed as secondary backup storage but will serve as a swift solution for urgent file backup.

  1. 2.          Offsite Backup Storage Over  the Internet

Web Based backup providers offer services on a small monthly fee which can start at about ten bucks every month. Using this method is quite impressive since your data is kept safe by encryption. When natural disasters strike, your backup data remains safe in the provider’s server and access to it is done with a simple click. The problem is when the fee jacks up in time. Online backup is a choice only if you want to keep some critical files on a safe and easy to access location far from any disaster or other factors that may trigger its loss.

  1. 3.       USBs, Flashdrives and Thumb Drives

These backup and storage media are great if you have a small amount of data and critical files that needs a backup. Modern thumb drives can store up to 32 gigabytes of memory good enough for your backup needs on a less expensive price plus the portability and ease of use adds more to the reasons why you should use this for your backup and storage requirements.

  1. 4.       External hard drives

This is probably the most effective mode of storage at present. External hard drives come in different storage capacities at a relatively low price but the reliability is far greater compared to the price you paid for it. Some even have built in software that aide in backing up files on a regular basis or even during the night. There’s nothing else that feels really good than waking up having all your critical files updated and backed up to the latest version in a safe and reliable location like an external hard drive.

Backing up data differs in ways but proper steps stay the same in any form of storage. Regularly checking your backup files is important to ensure that it is working and is located in the place where it should be. Develop right backup habits and be assured of an enduring peace of mind and confidence over your critical files.

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Online Data Backup Facts

Remote or online backup is a systematic way of storing backup and recovery data in an offsite location where folders, files and the entirety of a hard drive is copied regularly and is sent to the provider’s database over a network or the internet. It is also referred to as web based data recovery and backup.

 How it Works

Client software is at the heart of any online data backup. It runs daily on a set schedule and copies all the files that is set to be backed up. The process of collecting, compressing and transferring of copied data occurs simultaneously and is sent to the service provider’s data servers.

Online Backup at Present

Modern backup systems using high speed LAN connections offer an almost real time backup, encryption, compression and transfer for files used during business transactions and open file backups. Most companies offering online backup for ordinary computer owners offer beta versions and free trial to further promote their service

Why Use Online Backup?

The reason is obvious. Regularly creating backup files manually is a tedious task for individuals and even more exhausting for big companies. For this reason, automatic backup offered by online backup service providers offers ease and saves a lot of time. Online backups also help companies get rid of catastrophic effects from massive data loss after every disaster.

Advantages

The advantages of using online backup include:

  • One most relevant advantage is that backup files are stored in a different location from the original ones
  • User intervention is not needed. Backup is created automatically
  • Unlimited data can be stored
  • Continuous backup updating changed files automatically
  • Most providers retain lists of file versions
  • Secured transport of data over the internet using 128 up to 448 data encryption
  • Binary bits of data recently changed are transmitted by other remote backup providers.

Disadvantages

The disadvantages on the other hand include:

  • Data transmission and restoration depends on the internet connection and bandwidth. When something happens and connection to a network or the internet is slow. Tapes or labeled CD’s will be shipped from the provider.
  • Guarantee that data will be kept private is not sure. It is always better to have data encrypted first before backup process is automated.
  • Cost and access to data is at risk especially when a firm closes or is sold to a new owner.
  •  Loss of password for encryption will render all backup data useless and recovery will be impossible but proper management will be able to take care of this.

For ordinary computer users, the cost of having online backup can be high. If the purpose is backing up important files then it can be more affordable. This can be done by identifying critical files to be placed on a remote storage and manually storing less important ones on storage media like CDs and USBs. For medium to large enterprise business, investing on the cost of a remote backup can prove to be a wise step.

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Data Recovery Tips

Avoiding data loss at all cost is a primary concern in today’s big business. Losing important business files can prove to be devastating and can even put your business out of track for a long time. Following the guidelines below will help you save your files and your work/business as well.

The First Step is Always Crucial

A clicking or sometimes grinding and whirring inside your computer are signs that your hard drive has a defect. These sounds mean that some mechanical and spinning parts of your disk are scraping against each other which can result to a partial if not complete data loss. Remember to unplug the power first before removing the drive. Static electricity, sudden motion like jarring and jolting can do more damage to your drive and the files stored in it. If the data stored in your drive is important, make sure that you bring it to a reputable data recovery firm that offers service of recovering data from damaged hard drives. Never try it yourself to avoid complete data loss! Multiple data recovery attempts can render your data unrecoverable. Remember! The first attempt is always the most effective one.

What to Do During Disasters

  • Backup data immediately if possible
  • Avoid using utility software when the sounds of death are on. (scrapes, taps, clicks, hums)
  • Avoid powering up a device that is producing sounds of obvious damage
  • Shut computers right away to avoid damage on its hard drive and the data as well
  • Never try retrieving data on damaged hard drive yourself. Powering on and off many times or using recovery software from unsafe sites may render some data useless and may even result to permanent data loss
  • Contact the nearest data recovery team right away. Assuming that everything is gone is proven to be a big mistake.
  • Most data recovery experts working in a firm can restore data from any damaged disk depending on the extent of the damage.

Data Loss Prevention

Businesses and individual computer owners should think of best ways in preserving important data stored in hard drives to ensure that a work, business or any important activity stays on track.

Best Practices You Can Try

  • Ensure that a verified backup is present before upgrading a system
  • Always use latest version of utilities for software, hardware and data protection like antivirus and
  • Make a habit of scanning all data including attachments and software before storing or installing them to your computer.
  • Always use ventilating fans and air conditioning accessories to regulate temperature around server locations
  • Secure a UPS (Uninterruptible Power Supply) to protect computers and servers from power interruptions and surges
  • Turn off and take extreme care on damaged computers
  • Static charge and discharge should be avoided when handling hard drives specifically on extremely dry places.

 Effective Backup and Restore Strategies

  • Take time to invest in redundant backup and restore systems.
  • Build up an effective and well-structured backup systems and procedures to make copies of all critical files using compatible software and application
  • Regularly check backed up data to make sure that everything is properly saved and in order.
  • Secure at least one copy of all critical files in an offsite environment.

Backing up your files is like reviving someone’s life. Make sure that you do it properly.

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Offsite backup storage is one way of securing data without the high cost compared to the traditional solution making use of tape backups. The use of tape backup has been effective in the earlier days of computing and data recovery but this method has a host of draw backs including large amount of investment, regular maintenance and the need of organizing a team to maintain and operate it with consistently.

This can be a hassle especially for big companies with large amounts of information that needs backup. This is where offsite backup enters the scene. Having files backed up in an offsite location by a reputable third party is an effective and modern approach to this essential process.

The Benefits

Some advantages of using an offsite backup include:

  • Lesser   Cost

Say goodbye to any outlay on your capital. Offsite backup only requires you to pay a monthly fee on a fixed basis. Fees for the setting it up, operating, maintaining and storage are not needed.

  • Efficient and Effective

Just a few minutes and the installation is done. Offsite backup is easy to use even for a staff that doesn’t have much technical know-how. There’s no need of wasting time looking for the exact tape and waiting for a person to restore data.

  • Reliable

The offsite approach in setting up a backup allows hassle-free and a highly comprehensive protection with its scheduled daily backup. You can choose to have the amount of backup space that you need. Passwords and encryption is provided for high level security of important files plus, your data can also be recovered in an instant. Offsite backup also lessens down-time which reduces wasted productivity. Most allow for web access to files which is useful during business travels or while you are at home. It can also work on PCs individually or in any laptop while stored in file servers and shared by everyone within your business on a secure network technology.

  • Forget about Data Loss During Disasters

Since all the backed up files are stored in a third party location away from your business vicinity, everything is protected against loss. You never have to worry about losing precious files during fire and other natural disasters like earthquakes.

The Process

Once the installation is done then everything follows smoothly. The installed software allows you to choose which files are to be backed up. It also allows you to have a scheduled backup. The software also manages internet connection and encrypts files to 12b-bit before compression. A single click activates backup process. Secure sockets also ensure that all your files are in safety.

A Few Limitations

Offsite Backup is used by almost all industries and businesses including those that are involved in education, medicine and research field but there’s also a drawback with it. An Offsite backup requires connection to the internet over a dial-up connection for small volume of data or a broadband connection for massive amounts of information. Backing up the first time also takes longer but the daily backup process requires lesser time.

With today’s rising instances of unexpected disasters it will be wise to set up this type of backup process. Find an expert and have an offsite backup for your business now!

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Data loss is something that most computer users consider as a nightmare. No matter what use your computer is intended to, losing data remains a constant enemy that may hit your machine anytime.  Ample preparation and planning especially for those who use computers in business and word processing is important to avoid losing precious data or if worst, your business. A responsible computer and business owner must therefore be able to have backup and recovery plans of all important files to avoid dire consequences and of course, the traumatic experience of losing important data.

Causes of Data Loss

Losing data can be attributed to a host of software and hardware failures but generally, most belongs to these 3 categories:

  • Virus infection- A virus or any other malicious program can rapidly corrupt some files and programs on your hard drive causing a massive loss of important data saved on your computer
  • Hardware failure or damage- Failures in your computer hardware such as the hard drive can be very devastating. Natural occurrences like earthquakes, floods, and the like can be attributed to hardware damage. Other cases also include fire, power outage and lack of hardware maintenance.
  • Crimes and other causes- This includes file theft, espionage and most of the time, poor file handling by one of your employees. In other cases, some important files are mistakenly erased by someone resulting to a loss of information.

What Can You Do?

As an individual owning a computer for personal or work related use, the following steps will help prevent data loss:

  1. Avoid storing important files in the “My documents” folder. This is the most vulnerable place you can store your files into. You can try setting up a different partition for important files.
  2. Get an external hard drive. This is one of the easiest yet the most effective way of having your files backed up. External drives have more than enough and safe space for all your precious files.
  3. Avoid attachments and illegal software. Most contain malicious programs and viruses which can render all your files useless. Some can even damage your hard drive!

For big businesses and other firms who are using computers, the following steps can be taken into action:

  1. Identify the cause of data loss and contact a data backup and recovery experts to set up a plan and a recovery system for your business operations.
  2. Always expect the unexpected. Have another place where your business can still be done just in case a fire breaks out within your building.
  3. Have all important files stored in a safe space. Having an offsite storage will also help in keeping all essential files safe from any disaster that may hit your business.
  4. Prevent loss by hiring a team of experiences backup and recovery experts and including the cost of having them on your operations expenses. These experts know what to do in any case of data loss. They can also help you in think and set up best system of backup and recovery that would fit your business.

Losing data can be very stressful but prevention, proper preparation and having the right team of recovery experts can make it a bit easier to deal with!

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There’s never been a time that a disaster is absent in any aspect of life. Disasters occur anywhere including the computing and data storage realm. Nowadays, data and information is more important than money. Thus, data recovery planning for any disaster is crucial in keeping any business on track and operational.

Data Recovery Planning at Present

Most businesses at present depend highly on computers for a lot of processes and data storage as well. The contribution that computers provide defines a business largely but no matter how great this machines function in making businesses run, they are not perfect. Disasters like earthquakes, floods tornados and other natural occurrences can damage computers of a certain business but no matter how often or unexpected disasters occur. Business owners tend to ignore data recovery planning and blindly choose to suffer the loss afterwards.

What Should Be Backed Up?

Basically, everything that is needed to keep the business running should be included in a data recovery plan. A responsible business owner should be able to identify how often a disaster occurs or how vulnerable files are to theft, misuse and loss. Setting up a team of data recovery experts or hiring a firm which provides data backup and recovery systems services is one important step towards ensuring an operational business no matter what disaster it faces. Setting up this team of experts and hiring them also entails cost. Most big businesses really take time and spend money searching for the best firm. The more important the files are, the higher the cost it would require but investing on it is better than suffering a much greater loss due to failure to retrieve important  IT system files and other business processing data that is needed to run the business.

Disasters That May Cause Data Loss

Losing data in today’s fast and speedy business processes which highly depends on computers can be caused by the following factors.

  • Human Failure/ Error- Some files may have been deleted by mistake or the storage device like DVD’s, USB’s or external hard drive has been misplaced or lost.
  • Intentional Crimes/ Acts- File theft, hacking through system and espionage on industrial aspect.
  • Random Natural Occurrences- Power outages/ failures, errors and crashes on software, software worms and bugs causing system freezes.
  • Natural Disasters- Fire, flood, earthquakes, tornados, hurricanes etc.

Identifying which one occurs often and discerning which one can possibly happen to your business is essential in having all data recovery plans laid out by the experts you hired.

 

The Significance

In today’s business world which largely depends on computers and the internet in delivering services to customers it is important that a proper and well laid out recovery plan is in place. One simple disaster can have an exponential effect on your business and can even kill it. The data and information that computers the computers in your business contain serves as the life blood of it. Losing one important file and failing to recover it within 48 hours can put your business out of track for a year or so. Information and data related to your business is indeed has greater value than money! Take the right step. Set up a data recovery plan today!

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